AP/T&E Specialist Information

Job Details

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Novartis AG

We want to discover, develop and successfully market innovative products to prevent and cure diseases, to ease suffering and to enhance the quality of life.We also want to provide a shareholder return that reflects outstanding performance and to adequately reward those who invest ideas and work in our company. Read More

Address	International AG CH-4002 Basel Switzerland.
Website	www.novartis.com/
Holding	No Holding Details

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AP/T&E Specialist

The AP/T&E Specialist manages the processes of the Novartis Group entities ensuring quality and effectiveness of the processes, securing company assets by applying tight controls in the financial transactions, while providing accurate financial information and timely reporting of balances.

This role ensures that systems and documentation are in place and actively contributes continuous improvement projects to provide highly effective and efficient end-to-end processes to the Novartis divisions.

- Supports transition regarding knowledge transfer and critical deliverables

- Provides services at expected levels with a clear customer service and escalates exceptions

- Interacts proactively with all functional areas of the FSC to ensure appropriate accounting, financial reporting and settlement of revenue matters is accomplished

- Coordinate with local entity, FSC and outsourced activities to provide seamless service

- Supports continuous improvement, process changes to have an efficient and effective process

- Manage day-to-day activities:

- Document reception, sorting of accounting documents, scanning and validation

- Timely processing of PO and non-PO invoices, Credit Notes and Down Payments processing including interactions with O&O providers

- Timely resolution of Invoices which have a price and quantity deviations and follow-ups including debit balances

- Ensuring controls are in place and executed for Payments run processing

- Oversight of GR/Invoice Receipt and timely clearing

- Providing inputs for RTP Accruals and month-end-closing.

- Prepare and provide Training on process and related systems for end- users, and outsourced operations

- Ensure alignment with AP policy, regulatory requirements, vendor statement reconciliations, and VAT - Travel Requests/claims processing & payment of claims

- Proactively challenge the Status Quo, making fact based recommendations

- Actively support FSC working style being inclusive, proactive, respectful, and results driven in alignment with Novartis V&B

- Act service oriented to enable service lines to deliver a high- performing organization and contribute to derive to standard solutions while cultivating a customer service focus culture

Compliance:

- Ensure all processes, policies and procedures are clearly defined and fully documented

- Ensure compliance with NAM, NFCM and regulatory requirements

- Ensure application of agreed Novartis control procedures and actively support to deliver SOX certification

- Promote a strong and control environment and follow up on audit issues and implement correcting measures
Minimum requirements - Certified Finance/Accounting specialist or similar degree

- German / English; French preferred

- 2-4 plus years of Financial experience, with good functional expertize

- Project Management exposure advantageous

- SAP knowledge

Other Job Information

Vacancy type:	Full Time	Contact Mode:	not provided
Fax:	+41 61 324 80 01	Contact Name:	not provided
Job Duration:	not provided	Phone:	+41 61 324 11 11
Email:	investor.relations@novartis.com