Administrative Assistant Information

Job Details

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CommonWealth REIT

CommonWealth REIT is a real estate investment trust, or REIT, which primarily owns office and industrial buildings located throughout the United States. The majority of our properties are office buildings located in suburban areas and central business districts, or CBDs, of major metropolitan markets.CWH was founded in 1986 and went public on the New York Stock Exchange as a REIT that owned healthcare related properties. In the 1990’s we transformed into an office REIT by selling healthcare a... Read More

Address	CommonWealth REIT Two Newton Place 255 Washington Street Newton, MA 02458-1634
Website	www.cwhreit.com/
Holding	No Holding Details

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Administrative Assistant

Responsibilities

·         Provide a wide range of complex office administration tasks in support of the Real Estate Services department operations and direct administrative support to the Property Managers.

·         Maintains Certificates of Insurance to include all contractors and sub-contractors working on site and maintain/update database.

·         Maintains and assembles Tenant Handbooks.

·         Actively maintain engineer on-call calendar.

·         Assign, log and complete written purchase orders for non-engineering items.

·         Copy, scan, mail and courier items on a daily basis.

·         Provide document preparation support including: tenant & security memos, reports, construction contracts, service agreement & abstracts and presentations as applicable.

·         Perform routine research work using the Internet and other company resources.

·         Create and maintain electronic and paper filing system(s) applicable to Real Estate Services.

·         Route phone calls, mail, email and other departmental information applicable to Real Estate Services.

·         Have knowledge of the relocation/evacuation plans for emergency, fire and bomb threats for the buildings and be able assist the Property Managers and Engineers to direct tenants and emergency personnel in the event of an emergency, as applicable.

·         Order and arrange for installation of tenant signage and tenant welcome items.

·         Order & maintain office supplies, as applicable.

·         Oversee building access card/fob systems for security doors/elevators, as applicable.

·         Arrange and attend tenant relations events and coordinate for tenant holiday gifts.

·         Provide coverage and serve as the Fiscal Operations Assistant as needed during applicable time off and as directed by Fiscal Operations Manager or as back up to Tenant Coordinator in Syracuse on phones and Corrigo system as needed.

·         Perform any additional duties that might be assigned and assist with other special projects as needed.

Requirements and Qualifications

·         Bachelor’s degree, minimum 3.0 GPA, and a strong record of success in academic and work environment.

·         1-2 years’ experience working in an office environment.

·         Ability to communicate effectively and professionally, both oral and written, with owners, tenants, brokers, vendors and co-workers; ability to develop and sustain cooperative working relationships; professional phone manner; mature and self-motivated team player with good conflict-resolution skills; committed to personal growth and integrity aligned with RMR objectives.

·         Able to allocate one’s time effectively and manage tight deadlines; ability to work under pressure and achieve quality results; ability to handle multiple demands and competing priorities, and adapt to new ideas and constant changes; result and detail oriented.

·         Able to resolve problems using facts and sound reasoning; able to achieve goals using a strategic approach; proven innovation with a willingness to manage and adapt to change.

·         Impeccable follow up skills and commitment to keeping staff informed of status of projects and completed tasks.

·         Ability to work without supervision in a fast-paced, collaborative, and result driven environment.

·         Positive “Can Do” attitude and highest level of professionalism.

·         Excellent attendance is a requirement of the position.

·         Reliability and confidentiality.

·         Good knowledge of standard departmental systems and procedures.

·         Advanced working knowledge of the MS Office application suite (Word, Excel, PowerPoint, Outlook, etc.).

Other Job Information

Vacancy type:	Full Time	Contact Mode:	not provided
Fax:	+1-617-3322261	Contact Name:	not provided
Job Duration:	not provided	Phone:	+1-617-3323990
Email:	hr@cwhreit.com