Caregory:  HR Management

Added on:  9/7/2013 6:47:50 PM

Views:  4

Replies:  17


Employee Files

After employees quit their job, how long should HR keep their old employee files (including tax info, evaluations, sick days taken, etc.)?
janica

janica Replied on 12/5/2016 at 4:51 AM

The main personnel file that contains employee performance information; the medical/confidential file that contains protected, nonjob-related or confidential information; and the payroll records are usually maintained separately by the payroll administrator(s).

Janvi

Janvi Replied on 11/7/2016 at 4:46 AM

Employers should know how long to keep or destroy employee files and documents. Each state and federal agency has a different set of requirements, often covering the same documents so it's challenging for you to know what to keep and for how long.

Malika

Malika Replied on 9/21/2016 at 5:23 AM

During the next financial year. after that also they still keep in record.

Naina

Naina Replied on 9/2/2016 at 5:45 AM

Till the financial year

Riya

Riya Replied on 4/20/2016 at 5:31 AM

I think they maintain the records in their database till the coming financial year.

Riya

Riya Replied on 4/20/2016 at 5:31 AM

I think they maintain the records in their database till the coming financial year.

Riya

Riya Replied on 4/20/2016 at 5:31 AM

I think they maintain the records in their database till the coming financial year.

Riya

Riya Replied on 4/12/2016 at 4:08 AM

They keep in their system for future refernces.

Riya

Riya Replied on 3/9/2016 at 5:00 AM

Till the accounting period.

Riya

Riya Replied on 3/9/2016 at 5:00 AM

Till the accounting period.

Riya

Riya Replied on 2/29/2016 at 10:08 AM

You should begin a personnel file for each employee on the date of hire. Most, but not all, important job-related documents should go in the file, including:job description for the positionjob application and/or resumeoffer of employmentIRS Form W-4 (the Employee's Withholding Allowance Certificate)receipt or signed acknowledgment of employee handbookperformance evaluationsforms relating to employee benefitsforms providing next of kin and emergency contactscomplaints from customers and/or coworkersawards or citations for excellent performancerecords of attendance or completion of training programswarnings and/or other disciplinary actionsnotes on attendance or tardinessany contract, written agreement, receipt, or acknowledgment between the employee and the employer (such as a noncompete agreement, an employment contract, or an agreement relating to a company-provided car), anddocuments relating to the worker's departure from the company (such as reasons why the worker left or was fired, unemployment documents, insurance continuation forms, and so on).

Riya

Riya Replied on 2/11/2016 at 3:57 AM

They should maintain data till the employee leaves the company.

Riya

Riya Replied on 12/3/2015 at 5:34 AM

Punching system is teh best way of mantaining the rcords of employees and can also maintain the record of absent employees.

Riya

Riya Replied on 7/31/2015 at 4:40 AM

Till closing of a year, March

Riya

Riya Replied on 7/3/2015 at 4:54 AM

For an a year.

Riya

Riya Replied on 6/19/2015 at 3:56 AM

Till Accounting period.

aniket

aniket Replied on 4/3/2015 at 4:39 PM

I am not sure about this one, but any HR would be able to tell you.


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