[The logo is protected from the company]

Schenker Singapore (Pte) Ltd

Schenker Singapore combines all transport and logistic activities of Deutsche Bahn employing over 91,000 staff spread across about 2,000 locations in about 130 countries, with revenues of about EUR 15.3 billion (2009). Schenker has top rankings in global air and ocean freight market, the most dense land transport network in Europe and the rail competence of the first and largest European rail freight carrier. As one of the world's leading providers of logistics services, Schenker offers compr... Read More

Address      17 Changi South Street 2 Singapore (486129)
Website      www.dbschenker.com.sg
Holding      No Holding Details

View Company Page
Apply to job

Executive Assistant

1       General Description 

This position is responsible to provide primary administrative support by conducting research, managing phone calls, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings and managing shared meeting facilities.
 
2       Specific Accountabilities 
  • Assist Executive Manager to provide advance and diverse administrative and business support to the Managing Director with appropriate discretion and judgment
    • Review incoming memos, reports and other documents, determine their criticality, confidentiality, completeness and plan for distribution
    • Prepare routine and advanced communication (e.g. Management announcements, memoranda, letters and speeches) and disseminate to various internal and external stakeholders
    • Prepare management reports, research and statistical reports, presentation materials, etc.
    • Receive and welcome Managing Director’s guests
    • Answer incoming calls, respond and/or direct to appropriate persons, ensure prompt and professional handling of all inquiries/complaints/feedback with follow up until eventual closure of case
    • Maintain Managing Director’s calendar, schedule appointments and make travel arrangements
    • Coordinate internal and external customer meetings, including arrangement of meeting materials, catering and travel arrangements, as needed
    • Maintain various inventories managed by MD Office (e.g. office stationery, corporate gifts, pantry supplies)
    • Ensure facilities under the care of MD Office (e.g. reception, VIP holding area, meeting rooms) are kept neat and presentable
    • Perform end-to-end management for events hosted by the Managing Director (e.g. Year End Customer Networking Dinner, Chinese New Year Gathering, Ministerial Visit, etc)
    • Provide support for company events organized by other departments (e.g. Annual Staff Comm, Oktoberfest, Dinner & Dance, etc)
  • Maintain systematic paper and electronic filing system for easy retrieval and safekeeping of important documents
    • Responsible for the maintenance and continual utility of the Contracts Management System
    • Compile and keep business related transactions and correspondence confidential
    • Update and maintain Business Contacts database
  •  Understand company’s goals and priorities
    • Collect and consolidate information to aid Managing Director in making informed decisions
    • Work closely with senior management and various business/operation units to meet corporate and customers' needs
    • Handle wide variety of complex and confidential situations and resolve conflicts involving the clerical and administrative functions of the office
    • Identify opportunities to improve and streamline daily activities, within and across business units, including process and system changes
    • Lead, plan and organize responsive and effective organizational support services by undertaking six sigma projects
    • Develop, review and update new or existing policies and guidelines involving the clerical and administrative function of the office
    • Supervise administrative support staff in the management of admin operations, such as provision of office supplies, internal despatch and reception duties
 
3       Skills Required 
  • Able to multi-task in a fast-paced, dynamic work environment with minimal supervision
  • Highly motivated with ability to work independently and at times in a non-structured environment
  • Appreciate the time-sensitivity and criticality of assigned tasks and ensure completion within prescribed time frame
  • Detail oriented with very high degree of accuracy
  • Work efficiently and effectively in a matrix environment with ability to gain cooperation from relevant sources
  • Resourceful and with strong analytical, interpersonal and communication skills
  • Possess high level of discretion and integrity as well as diplomacy and professionalism in handling internal and external customers
  • Advance user of Microsoft Outlook and Microsoft Office suite of products
  • Customer focused with an excellent command of written and spoken English
  • Able to communicate in mandarin with ease

4       Experience and Qualifications 
  • Fresh graduate with a Degree or Diploma in Business Administration

Other Job Information

Vacancy type:

Full Time

Contact Mode:

not provided

Fax:

not provided

Contact Name:

not provided

Job Duration:

not provided

Phone:

not provided

Email:

not provided

News - Schenker Singapore (Pte) Ltd

Related Jobs

Admin Corporate Secretarial Assistant

-To assist the manager in handling corporate secretari ...   [more]

Project Secretary

Role Prepare project related documentation such as t ...   [more]

Data Entry Clerk

Responsibilities Perform data entry Collate records ...   [more]

Secretary

Job Requirements GCE ‘O’ level with Private Secr ...   [more]

Company Secretary-trainee

Shall get the exposure of Company Secretarial work Corp ...   [more]

Company Secretary

Preparation and dispatch of notices, agenda, Certified T ...   [more]

Company Secretary-trainee

Shall get the exposure of Company Secretarial work Corp ...   [more]

Company Secretary

Responsible for overall compliance & secretarial work of ...   [more]

Expand

Collapse