Office Manager Information

Job Details

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NICE-Systems Limited

NICE Systems (NASDAQ: NICE), is the worldwide leader of intent-based solutions that capture and analyze interactions and transactions, realize intent, and extract and leverage insights to deliver impact in real time. Driven by cross-channel and multi-sensor analytics, NICE solutions enable organizations to improve business performance, increase operational efficiency, prevent financial crime, ensure compliance, and enhance safety and security. NICE serves over 25,000 organizations in the ent... Read More

Address	NICE Systems Inc. - Security Sector 301 Rt 17 North 10th Floor Rutherford NJ 07070 USA
Website	www.nice.com/
Holding	No Holding Details

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Office Manager

Reporting Structure

    * Reporting to Facilities Manager
    * Direct Report-Receptionist/Facilities Coordinator

Roles & Responsibilities

    * Provide Facilities and a workplace environment that effectively supports business operations, and employee well being and morale.
          o Productive - Safe - Healthy - Pleasant - Clean - Cost Effective
    * Collaborate with other business units ensuring all needs are being met.
          o Purchasing
          o New Hire/Exiting Employees
          o Telcom
    * Provide necessary goods and services cost effectively within budget.
    * Maintain all existing contracts in effect, comprehend key terms, conditions, pricing
    * Partner with Purchasing determining use of national contract or local vendors
    * Manage Vendor Relationships - regular interface with for ongoing service and issues
    * Issue Facilities Bizdocs, verify goods/services received and approve invoices.
          o BD should be issued in advance, annual with quarterly line items when applicable
    * Operations & Finance Local Point of Contact
          o Understand all Process - Control – Policies
          o Educate and point in the right direction
    * Manage Receptionist/Facilities Coordinator
          o Define roles & responsibilities between the two positions
    * Building Management/Landlord
          o Summarize rent & operating expenses, what's services are included
    * Identify any improvement needs, e.g. carpet, paint, etc.
          o Summarize services and expenses.
          o Cleaning of common areas, e.g. conference rooms
    * Space/Floor Plan
          o Furniture
          o Supplemental HVAC Systems
          o Generators/UPS
    * Identify any repairs, changes, improvement needs required
    * Work with Materials Management on any fixed asset reporting requirements
    * Office Services
    * Security/Access Systems
    *
          o Internal and through building management
          o Confirm compliance with corporate standards
    * Safety & Health
          o Fire Safety - inspections, procedures, evacuation drills, regulatory compliance
          o Disaster Preparedness - procedures, evacuation drills, earthquakes
          o First Aid - kits, certified in house employees
    * Office Equipment
    * Receipt - delivery - recording-outgoing
          o Office Supplies
          o Ordering - stocking – replenishment
          o Printer Cartridges
          o Business cards, envelopes, stationery
    * Food/Beverage/Kitchen - Appliances & Supplies
          o Ordering - stocking - replenishment

Other Job Information

Vacancy type:	Full Time	Contact Mode:	not provided
Fax:	972 9 743 4282	Contact Name:	not provided
Job Duration:	not provided	Phone:	972 9 775 3777
Email:	nicesystemsemea@nice.com